Gap Analysis How To Guide

Current State vs Future State Analysis

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Create a SWOT Analysis to Evaluate Strengths, Weaknesses, Opportunities and Threats
Create a PEST Analysis to focus on Political, Economic, Social, and Technological factors
Create a Gap Analysis to understand your current vs future state 
Create a Stop, Start, Continue to analyze what's working, what's not working
Create an OKR Goal to set ambitious objectives and outcome based key results
Create a Pros and Cons Analysis to strategically vet any decision
Create a WHY Analysis, inspired by Simon Sinek's Ted Talk, to focus on "purpose"
Create a V2MOM Plan inspired by the CEO of Salesforce to set annual goals
Create a Problem Solving Analysis to solve problems by focusing on the cause and effects
Perform an Alignment Planning Process to solidify your purpose, mission, goals, and core values
Use an Vision & Mission Analysis to create your vision, mission, purpose, and values
Create a Meeting Agenda to build collaborative meeting agendas
Create a Candidate Analysis to make better hiring decisions 
Use Sprint Retrospective Analysis to analyze what went well and what went wrong

What is Gap Analysis?

BACKGROUND

A Gap Analysis is a method for comparing your current state with a future or desired state.  It identifies the Gaps between current and future state and helps teams develop a set of actions to close the gaps.  Teams will often use Gap Analysis to review current processes, products, market penetration, and develop specific action plans. For example, a team may have an objective of “Becoming a Solution Selling Organization."  They would use Gap Analysis to 1) understand what their current state is, 2) define specifically what the future state of becoming a solution selling organization would require, 3) identify the Gaps, and 4) build an action plan to evolve from current to future state.

How to Perform a Gap Analysis

1  Create a Gap Analysis Online

Send out your online Gap Analysis Template to everyone involved in the brainstorming process. 

2  Determine your objective

The first step is always to set a clear objective for why you are performing a Gap Analysis and what you hope to get out of this exercise.  For example, "We are doing a Gap Analysis on our sales productivity to understand where we are today and how we become a more efficient sales team"

3  Collect ideas for Current & Future State, Gap, and Action Plan

List out as many items as your team can brainstorm for each quadrant. Then rate the top items by clicking on the star to float them to the top.

4  Convert your Action Plan into SMART Goals

We recommend using SMART goals to activate your action plan.  SMART stands for Specific, Measurable, Attainable, Relevant, and Time-bound goals.

When to use a Gap Analysis?

Any Unmet Objective

For any goal, objective, decision where you feel there is a current Gap between where you want to be and where you are today

Product Strategy

Is your product in its desired state?  What are your current product Gaps?

Process Strategy

Are your processes holding you back?  Do they have room to improve?  What is the future desired state of core processes currently in place?

Customer Analysis

Do your customers see Gaps in your product, service, support?  Do you have Gaps in your market coverage?

Partner Analysis

Do your partners see Gaps in your partnerships?  Engage your partners to help build a joint Gap Analysis

Finance Strategy

Do you have profit Gaps?  Do you having pricing Gaps?  

GAP Analysis Examples

Be the first to submit your Gap Analysis to be featured here.  Send us your SWOTanalysis.com public link for your Gap analysis.  We will feature the best Gap Analysis from all industries

Video Tutorial